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Charter Bus Prices: How Much Does a Davis Bus Rental Cost?
How much does it cost to rent a charter bus in Davis, CA? The answer depends on your exact trip details. In general, you can expect to pay $170 to $500 per hour or $1,800 to $3,800 per day for a bus rental. Your price will vary based on the type and size of bus you book, your travel dates, mileage, trip length, and any special requests or add-ons. The best way to get an accurate price is to call 530-771-9720 or use our online quote tool. Below are estimated rates and information about what affects the cost of a charter bus rental in Davis.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of a Charter Bus Rental?
When it comes to pricing, every trip is unique! Several factors influence the total cost, including the type and size of vehicle, distance traveled, duration of the rental, time of year, and any additional amenities or special requests. For example, a compact minibus for local shuttling around UC Davis will generally cost less than a full-size charter bus for a multi-day wine tour through Napa Valley. Similarly, booking during peak travel seasons like spring commencement or large events such as Picnic Day may result in higher rates due to increased demand.
The length of your trip also plays a significant role in determining cost. Most rentals are priced by the hour, day, or mile, depending on which option is more economical for your itinerary. Short, hourly trips within city limits are typically more affordable, while longer journeys or multi-day excursions incur higher fees. If your plans include overnight stays, be prepared to cover hotel accommodations for the team, ensuring they have a private room each night.
Additional expenses to consider include tolls, parking permits, and fuel surcharges, especially if your route takes you through areas with frequent toll roads or limited parking options. Amenities such as WiFi, power outlets, and onboard restrooms may also affect pricing, but Charter Bus Rental Davis offers customizable packages to fit various budgets and needs. To get the most accurate estimate, provide detailed information about your itinerary, group size, and preferences when requesting a quote. Our team is dedicated to finding the perfect transportation solution that balances comfort, convenience, and cost-effectiveness for your next event or trip in Davis and beyond.
What is included in my quote?
Your quote includes the use of the bus, mileage, time, and standard amenities such as climate control, comfortable seating, and onboard storage. However, please note that certain costs are not included in the initial quote. These may include tolls, parking passes, and hotel accommodations for the team if your trip requires overnight stays. For example, parking passes at popular Davis destinations like the Mondavi Center or downtown parking garages can range from $10 to $30 per day. Additionally, any special permits or entry fees for specific venues or events will be your responsibility. We recommend budgeting for these potential expenses to ensure a smooth and hassle-free trip.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Davis, CA and around California. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
UC Davis Campus Tour
A high school counselor is organizing a college visit for 40 juniors interested in attending UC Davis. The group departs from Sacramento at 8:00 AM and returns by 5:00 PM after a full day touring the campus, meeting with admissions staff, and exploring downtown Davis. Given the size of the group and the need for ample storage for backpacks and lunch coolers, the counselor books a 56-passenger charter bus. The all-day rental, covering approximately 45 miles round-trip and nine hours of service, is quoted at $1,900. With 40 students and two chaperones, the cost per person is just under $47. This package provides a stress-free experience, allowing everyone to focus on making the most of their college preview day.
Wine Tasting in Yolo County
A group of friends wants to spend a Saturday visiting wineries across Yolo County, starting in Davis and making stops in Clarksburg and Winters. They plan on visiting three vineyards, enjoying tastings, and having lunch at a local bistro before returning home. Since no one wants to be the designated driver, they opt for a 20-passenger minibus with plush seats and Bluetooth audio. The itinerary covers about 80 miles and eight hours of service. Their quote comes out to $1,600, not including tasting fees or lunch. Split among 16 passengers, the cost is $100 each—a small price for safe, stylish transportation that allows everyone to relax and enjoy the day responsibly.
Corporate Retreat Shuttle
A biotech company headquartered in Davis is hosting its annual retreat at a resort in Lake Tahoe. The organizer books two 35-passenger minibuses to shuttle 65 employees from the office to the venue, with a stop in Auburn for lunch. The round-trip journey spans 220 miles and requires three days of service, including evening dinner transfers at the retreat. The base rental price is $7,200, with an additional $400 budgeted for resort parking fees and $600 for team accommodations at the hotel. The total transportation cost is $8,200, or about $126 per employee. This comprehensive package ensures punctual, comfortable travel, fostering team bonding without the logistical headaches of coordinating carpools or reimbursing mileage.
Field Trip to the California Raptor Center
An elementary school teacher is taking her 3rd-grade class of 22 students on a field trip to the California Raptor Center in Davis. Including herself and three parent volunteers, the group totals 26. She books a 28-passenger minibus with seat belts for safety and overhead bins for sack lunches and jackets. The schedule includes a morning departure from Woodland, a guided tour at the center, a picnic lunch at nearby Putah Creek, and a return to school by 2:00 PM. The six-hour rental covering 30 miles is quoted at $950. The school district covers the cost, amounting to about $36 per student. With door-to-door service and a single point of contact, the teacher can focus on delivering an enriching educational experience while keeping her young travelers together and on time.
